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Federal Revenue Starts Sending Letters to Nearly 400 Thousand Taxpayers with Income Tax Issues for 2025 and Details How to Resolve the Situation Online, Avoiding Fines and In-Person Displacements.
The Federal Revenue began sending, on October 1st, letters to 397,731 taxpayers whose Individual Income Tax returns for 2025 are stuck in the fine mesh.
The objective is to encourage self-regulation and reduce the need for notifications and assessments. The communications are sent in weekly batches until October 18th, under the 2025 Letters Project.
Checking Issues in e-CAC and App
In practice, the agency advises individuals to check for issues themselves and, if necessary, correct the return online.
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The check occurs in the My Income Tax service, available in e-CAC and the Federal Revenue app for smartphones with iOS and Android systems.
To access it, one must have a gov.br account with silver or gold status, levels that unlock higher sensitivity digital services and ensure the authentication required by the system.
When a return is in the system, the status appears as “With Issues” in My Income Tax.
By opening the details, the taxpayer identifies the reason for the hold and views instructions to correct the information.
The correction is done online, with no need to visit a service unit.
Letters Project 2025 and Self-Regulation
The sending of letters is part of an annual tax compliance action.
The focus is to encourage that inconsistencies are resolved voluntarily, which can avoid fines on the total tax or on the difference assessed in an official audit.
According to the Federal Revenue, self-regulation before a formal notification usually results in a quicker solution and lower costs for the taxpayer.
In addition to guidance by letter, the procedure remains standardized across digital channels.
When accessing e-CAC or the app, the taxpayer must check if the reported values are correct and if there are supporting documents for each provided data.
The analysis covers taxable and exempt income, deductible expenses like health and education, social security contributions, incentivized donations, variable income operations, and asset information.
In case of discrepancies between what was declared and what is in the Revenue’s databases, the corrective declaration is the recommended route.
How to Correct Errors in the Declaration
If the inconsistency involves omitted income, the correction must include the full amount and, if there is tax due, generate the respective DARF for payment.
If the problem is with medical expenses without adequate proof, the guidance is to exclude the expense or replace it with the correct amount and keep receipts organized for potential presentation.
For discrepancies regarding withheld tax at source, one should check if the income statements from the payer were transcribed without errors, especially CNPJ and IRRF amounts.
Avoid Fines and Assessments
For those who received the letter, the recommendation is to not wait for a formal notification.
Timely correction avoids penalties and halts the accumulation of interest.
When there is additional tax due, prompt payment also reduces charges.
On the other hand, if the taxpayer finds that there is no error, they can wait for the conclusion of the analysis without presenting a correction; in this case, it is prudent to keep documentation for at least five years, the general statute of limitations.
Data Crossing and Reasons for the Fine Mesh
The checking of issues usually reflects automatic cross-references made by the Federal Revenue with data provided by companies, financial institutions, health plans, credit card operators, notaries, and other sources obligated to provide information.
Thus, differences of cents may indicate typing errors, while larger discrepancies typically originate from incomplete entries or incorrect codes.
A thorough validation of the income statements, payment receipts, and bank statements helps locate the point that halted processing.
Digital Access with Gov.br Silver or Gold Account
Digital access to services requires a gov.br account at the silver or gold level, obtained through facial recognition based on CNH, validation by an accredited bank, digital certificate, or other reliability seals.
Bronze level accounts do not enable the use of e-CAC for functionalities such as checking the processing of the IRPF and submitting corrections.
Those who do not yet have the necessary seals must upgrade their account status before trying to access the system.
Everything Can Be Resolved Online
Although communication arrives by letter, the Federal Revenue emphasizes that the entire self-regulation process can be resolved online.
The My Income Tax app allows checking status, identifying issues, correcting information, and submitting the corrective declaration.
The system itself recalculates the tax due and, if there is a difference to pay, issues the guide for payment.
If the outcome changes to a tax refund, the correction will be added to the payment queue according to the open refund batches.
Deadlines and Importance of Regularization
In terms of deadlines, sending the communications by October 18th does not change the general rule for corrections: the declaration can be corrected within the decadential period, as long as there is no officially constituted proceeding.
However, the sooner the discrepancy is resolved, the lower the risk of assessment and the incidence of official penalties, which can reach high percentages according to tax legislation.
Keep All Supporting Documents
The Federal Revenue emphasizes that taxpayers should prioritize the accuracy of data and ability to provide proof.
It is essential to keep contracts, invoices, receipts, statements, and other evidence supporting each declared item.
In medical expenses, for example, the document must identify the provider, the patient, and the service provided.
In operations with variable income, it is crucial to maintain monthly control of DARFs and broker statements.
For rental income, it is advisable to organize the receipts of payments and collections through the carnê-leão, when applicable.
What to Do If Doubts Persist
Those who have questions about the reason for the hold can consult, in the details of the issue, the technical description of the finding, which usually indicates the field or form in noncompliance.
If uncertainty persists, the digital support channel offers additional guidance and, when necessary, informs about procedures for submitting documents.
In specific situations, the system may request the inclusion of a file or online scheduling for the delivery of evidence, without the need to travel to physical offices.
Objective of the 2025 Letters Project
The 2025 Letters Project is a recurring initiative for tax compliance.
Each cycle, the Revenue selects groups of taxpayers with the most common inconsistency profiles and provides a step-by-step guide for each to adjust their own declaration.
The strategy combines litigation reduction, decreased backlog issues, and improved user experience, providing clarity on what needs to be regularized.
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